| The Marble Falls Public Library has
two meeting rooms designed to meet general informational, educational, cultural and civic
needs such as discussion groups, panels, lectures, conferences, seminars, exhibits,
displays and programs. A community meeting room for groups no larger than
75 is available
for use from 7a.m. to 11 p.m. A smaller conference room for groups no larger than 10 is
available during library hours.
General Guidelines
Meetings held in the Library must be public
meetings and open to all wishing to attend.
There is no charge for meeting room use.
Solicitation, admission or other charges, money-raising activities and/or sales are not
allowed. All programs and exhibits shall be free. Library sponsored events, workshops
and/or seminars may require a donation to cover the cost of materials, supplies
and program expenses at the discretion of the library director.
Advertising, notices or any printed materials must
include a disclaimer that the event is not in any way affiliated with or sponsored by the
Marble Falls Public Library. The Library's phone number and address may not be provided as
a contact.
The following uses are not permitted:
Meetings that promote, support or further a commercial interest
Meetings in which a religious worship service is held
Meetings that directly support a political issue or candidate
Meetings that are purely social functions
The Marble
Falls Public Library Director will resolve questions involving
meeting room policies and procedures.
Reservations
Requests for use of a meeting room may be made in person or by telephone. A
completed reservation form must be on file prior to the meeting.
Cancellations should be made as soon as possible to allow other
groups to use the room.
Library related functions may pre-empt existing reservations.
Reservation requests will be honored on a first-come, first-served basis. Groups may not reserve space
on a weekly basis for more than 6 weeks.
The individual making the reservation, as well as members of the group as a whole, will be
held responsible for damages that may occur as a result of the use of the facilities. The
group is collectively responsible for observing the Meeting Room Policy.
Permission to use Library meeting rooms may be withheld from groups for
noncompliance with Meeting Room Policy and from any group who damages the room, equipment, or
furniture or causes a disturbance.
The Meeting Room is available when
the library is closed, but the key must be picked up during library business
hours.
2009 Closings are: Jan. 1, Jan.
17-19, Feb. 14-16, April 10-12, may 23-25, July 3-5, Sept. 5-7,
Thanksgiving and Christmas. Additional dates may be posted on
the homepage.
Care and Use of
the Facility
Food and drink are allowed
in the meeting room, not in the conference room.
The KEY to the meeting room must be obtained before
the meeting from a staff person during normal library business hours.
It is the
user’s responsibility to check the library’s schedule for Holidays and other
closings.
After the meeting, lock the meeting room door and the outside door
if after hours, then deposit the key in
the OUTSIDE BOOK DROP located in the North Wall beside the Staff Entrance. The
person(s) on the application form and the group are responsible for key and lock
replacement costs if the key is lost or not returned before closing time of the next day.
Meeting room statistics are important to us. The Meeting Room Statistics Form
must be
completed and returned with the key in the zippered packet. The
packet can be returned at the Circulation
desk during library hours, or in the outside book drop after hours.
A mini-kitchen is provided in the community meeting room for light
refreshments or bag lunches. No refreshments are allowed in
the lobby during library hours. No refreshments are permitted in the conference
room.
Please remove all supplies, food items and trash when you leave. Take
trash with you or drop it in our
dumpsters, space permitting.
The library staff will not accept calls or relay messages to people attending meetings
except in emergencies. A courtesy phone is available in the lobby for out-going local
calls.
Do NOT affix anything to the walls. An easel and conference
board are available; the user must supply erasable
markers, erasers and flip chart pads. Clean boards when
done.
No additional furniture or equipment, other than that furnished in the meeting room by the
library, may be used without library approval except digital
projectors. Approved
furniture or equipment must be removed at the end of the meeting. Stack
meeting room chairs on the dollies and store in the south closet. Store tables in the
north
closet. Four tables may
remain out for convenience, leaving the
floor space clear before locking the room.
Programs and exhibits may not disrupt the use of the library by others. Persons attending
the meeting are subject to all library rules and regulations. Meeting participants must
keep noise to a minimum, especially in the public areas of the library; the granite floors
amplify all sounds. Parents are responsible for the behavior of their children.
Library facilities must be left in a clean and orderly condition. The library is not
responsible for materials or equipment left in the building by users.
Permission to use the library facilities does not constitute an endorsement of the group
by the library staff or its governing authorities.
The Library is not obligated to post notices of flyers for programs it does not sponsor.
SMOKING is NOT permitted anywhere in the Library by State Law.
Equipment
Available for Use
Wireless connection ("MFLIB")
Television and VCR
Overhead projector
Dry Erase Board/Easel
Conference Board
Public Address System
Projection Screen
Sink/Microwave
10 30x60 tables/6 24x60 tables/75 chairs
Meeting Room Application Printable Version
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